LGRAW's Bold in the Cold 5K & 15K Volunteer Registration

Aid Station #1

January 9, 2027

7:30 am CST - 10:30 am CST (At least 7 more needed)

Details

On both the both 5k and 15k course. ALL runners will pass this aid station outbound and return.
Hand out water/Gatorade, pick up cups, bag trash and encourage/cheer on runners.

Location

Parking is at end of Hood Ln. Aid Station Near Hood at .75 mile mark on West Loop. Map can be found on race website

Aid Station #2

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January 9, 2027

7:30 am CST - 10:00 am CST (At least 5 more needed)

Details

On the 15k course only. Runners will pass aid station outbound and return-will have runners going in two directions at same time (outbound on concrete trail/returning on road).
Hand out water/Gatorade, pick up cups, bag trash and encourage/cheer on runners.
First expected runner around 8:30 am.

Location

Off Snakey Lane near 2.25 mark on West Loop. Map can be found on race website

Aid Station Supplies Delivery/Pick-up

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January 9, 2027

6:30 am CST - 11:00 am CST (At least 1 more needed)

Details

Deliver Supplies to Aid Stations Before Race

Course Marshall

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January 9, 2027

7:30 am CST - 11:00 am CST (At least 7 more needed)

Details

Assist with markers for race course. Provides course guidance to all race participants. Will be set up at various locations around both courses.

Location

On the Course.

Finish Line/Timing Chip Removal

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January 9, 2027

8:00 am CST - 11:00 am CST (At least 5 more needed)

Details

Remove timing chips after participants cross finish line and run chips to chip table.

Location

Finish line

Food Table

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January 9, 2027

6:00 am CST - 8:30 am CST (At least 1 more needed)

Details

Prep food & beverages (for racers), set-up and replenish, as needed

Location

Clubhouse

Lead Bike

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January 9, 2027

7:30 am CST - 10:30 am CST (At least 1 more needed)

Details

Lead Bike for both races

Location

Start line

Packet Pick-up - Tuesday

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You must be 21-99 years old to volunteer for this task.

January 5, 2027

2:30 pm CST - 5:30 pm CST (At least 2 more needed)

5:30 pm CST - 7:00 pm CST (At least 2 more needed)

Details

Pass out packets (race giveaway and bibs) to pre-registered racers and those registering on-site (via Run Signup).

Packet pickup starts at 4:00 but first shift please be there at 3:30 to be ready to start handing out packets at 4:00 (runners line up early!).

We will check in racers using “RaceDay Checkin” app on your personal phone. Please download this app before you arrive.

Location

Hop and Sting Brewing Co.
906 Jean Street
Grapevine, TX 76051

Packet Pick-up - Thursday

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January 7, 2027

2:30 pm CST - 5:00 pm CST (At least 1 more needed)

5:00 pm CST - 7:00 pm CST (At least 2 more needed)

Details

Pass out packets (race giveaway and bibs) to pre-registered racers and those registering on-site (via Run Signup).

We will check in racers using “RaceDay Checkin” app on your personal phone. Please download this app before you arrive.

Location

Trailhead Running Supply
2600 Lakeside Parkway, Suite 140
Flower Mound, TX 75022

Packet Pick-up - Friday Medium Priority

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January 8, 2027

10:00 am CST - 12:00 pm CST (At least 2 more needed)

12:00 pm CST - 2:00 pm CST (At least 1 more needed)

2:00 pm CST - 4:00 pm CST (At least 2 more needed)

4:00 pm CST - 6:00 pm CST (At least 2 more needed)

Details

Pass out packets (race giveaway and bibs) to pre-registered racers and those registering on-site (via Run Signup).

We will check in racers using “RaceDay Checkin” app on your personal phone. Please download this app before you arrive.

Location

Bear Creek Running Co.
121 Rufe Snow Dr #103,
Keller, TX. 76248

Bib Distribution - Pre-Registered Runners

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January 9, 2027

6:00 am CST - 7:45 am CST (At least 2 more needed)

Location

Grassy area next to Clubhouse

Chip Distribution - Pre-Registered Runners

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January 9, 2027

6:00 am CST - 7:45 am CST (At least 4 more needed)

Location

Grassy area next to Clubhouse

Race Day Registration

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January 9, 2027

6:00 am CST - 7:45 am CST (At least 1 more needed)

Details

Assist Race Day registrants, distribute bibs, and direct to chip table

Location

Clubhouse

Trail Angel Medium Priority

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January 9, 2027

7:00 am CST - 11:00 am CST (At least 1 more needed)

Details

Bicycle (walk, run) the entire course race morning before the start. Pick up or clear the course of obstructions, trash, dog “gifts”. After the race ride the course to pick up cups wrappers, anything left over from the race.

Location

Entire race course

Awards Set-up/Distribution

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January 9, 2027

8:30 am CST - 9:29 am CST (At least 1 more needed)

Details

Set up table and organize awards for award presentation

Location

Clubhouse

Club Info Table

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January 9, 2027

7:00 am CST - 10:00 am CST (At least 1 more needed)

Details

Provide participants information about RAW. E.g. when and where we meet, benefits of membership, where to find us on social media, etc.

First Aid Responder

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January 9, 2027

7:00 am CST - 11:00 am CST (At least 1 more needed)

Details

Be available to assist in any medical emergencies that may arise

Greeter - Direct Runners

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January 9, 2027

6:00 am CST - 8:00 am CST (At least 1 more needed)

Details

Meet runners and direct to either same day registration table or pre-registered table

Location

Front of clubhouse

Race Day Floater

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January 9, 2027

6:00 am CST - 11:00 am CST (At least 1 more needed)

Details

Help fill in with tasks as needed

Location

Clubhouse

Sound System Set-up and Emcee

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January 9, 2027

6:00 am CST - 11:00 am CST (At least 1 more needed)

Details

Set up sound system, microphone, and speakers. Make general announcements and announce award winners.

Location

Clubhouse

Race Cleanup

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January 9, 2027

9:30 am CST - 11:30 am CST (At least 10 more needed)

Details

General race clean up of Clubhouse area. Collecting food items to discard, race debris, and picking up miscellaneous items. Moving club items back to the clubhouse and shed and general breakdown of the race after awards.

Location

Clubhouse

Lead Race Timer High Priority

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January 9, 2026

5:00 am CST - 11:00 am CST (At least 1 more needed)

Details

Ensure proper set‑up of all race‑day infrastructure, including the start line, finish line, timing tent, timing system, race clock, and movement/placement of timing mats.

During the event, monitor all equipment for accurate functionality and assist the primary event timer with participant inquiries.

After the event, support full tear‑down and organized storage of all timing and race equipment.

Location

Finish line

Assistant Race Timer

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January 9, 2027

5:00 am CST - 11:00 am CST (At least 1 more needed)

Details

Ensure proper set‑up of all race‑day infrastructure, including the start line, finish line, timing tent, timing system, race clock, and movement/placement of timing mats.

During the event, monitor all equipment for accurate functionality and assist the primary event timer with participant inquiries.

After the event, support full tear‑down and organized storage of all timing and race equipment.

Location

Finish line

Photographer

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January 9, 2027

7:00 am CST - 11:00 am CST (At least 1 more needed)

Details

Takes pictures of the start of the 5K & 10K Races, also takes pictures of the leading finalists as the cross the finish line, area volunteer workers, misc. event & race finish pictures.

Location

Start of Race, Finish line. LGRAW Clubhouse

Parking

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January 9, 2027

5:30 am CST - 8:00 am CST (At least 6 more needed)

Details

Direct cars to parking lots(s) and specific parking spots.

Location

Clubhouse