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What is a hybrid event? Simply put, one that includes both in-person and virtual elements. They range widely, but share some similarities and concerns.
Why include a virtual element even if you have the go-ahead for in person? A few good reasons:
If you're planning to do any sort of modified in-person element, any event management company or timer will be key. Make sure you talk through your plan with them thoroughly - and get their advice - before you put it into action. Timers work with many nonprofits, and can also manage your virtual results as well as shipping and fulfillment.
For any in-person event determine the maximum number of people that can be socially distanced at one time and how many shifts you can host. Then you can use GiveSignup's tools to set up time slots and control the number of people who register or buy tickets for each time slot.
If you are doing a run/walk/ride, there are many ways your can modify the start and flow of your event to increase social distancing include:
For a socially distanced ticket event, GiveSignup's modern platform offers you multiple ways to host a socially distanced event:
Making it easy for participants to switch between in-person and virtual options (as long as in-person caps allow) gives your participants peace of mind and makes them more likely to register in advance.
GoVirtual Hub for best practices and setup guides for any virtual elements of your event
How-to Setup Virtual Results for the virtual element of your event
Find a Timer to help with scoring both the in-person and virtual components of your event, as well as swag, shipping, and fulfillment
Looking Forward Guidelines with suggestions for safety modifications for in-person events
Communicating with Local Government Officials for insight from timers on how to work with your local officials.